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Volunteers Needed: Tri for the Environment

  • 06/30/2013
  • 5:30 AM - 2:00 PM
  • Smithsonian Environmental Research Center (SERC) - Mayo MD


Registration is closed



Thank you for volunteering - the Annapolis Tri Club could not put on this event without you.


Each of you have been assigned to a specific location.  The Lead for that area will contact you directly with any specific instructions.


All volunteers are asked to check in at the ATC Registration tent outside the SERC Schmidt Building by 6:30am. Parking Volunteers will direct you to VOLUNTEER PARKING areas. Race Registration will open at 6:00am so traffic is expected to be congested getting down Contees Wharf Road. Carpooling is encouraged due to construction and limited parking at SERC.


You may  want to consider meeting at South River High School and carpooling into SERC. With Awards and Clean-up, you should be done by noon.  Some parking will be in locations land-locked by the bike and run course; therefore, we are telling participants no one will be allowed to depart until the last runner has started his/her final stretch sprint.


Directions to SERC - 647 Contees Wharf Rd  Edgewater, Maryland 21037


A volunteer will have your assignment there and direct you to your LEAD.


Those assigned to help with Parking will be contacted separately with detailed instructions and reporting time.




Tri for the Environment has ample opportunity for volunteers to get involved in the action and make a significant contribution to the community and help the Club to be good visitors to SERC by leaving the park as clean as or cleaner than before the race. Volunteers are always needed and appreciated.


Below are the volunteer positions available, time frame and description of duties. Check them out and fill out the Volunteer Registration to sign up in advance. If the position you want is full, please choose another position.  Volunteering is fun and you’ll learn something at each position. The registration form with your job preferences will be submitted to the Annapolis Triathlon Volunteer Liasons. Advance volunteer registration makes planning and race day management much easier but you may volunteer the morning of the race by reporting to volunteer registration.

Volunteer Positions: Pre Race Day Activities

Packet stuffing– 4:00 p.m.-5:30 p.m. Wednesday, June 26th Location TBD

Packet pick-up– 11:00 a.m.-7:00 p.m. Saturday June 29th (TBD)

Transition set-up– 3:00 p.m.-7:30 p.m. Saturday afternoon, June 29th (prior to race day Sunday).

Volunteer Positions: Race Day June 30th

Early Morning Organization

Assistants to Race Director and Volunteer Coordinator– 5:30 a.m.-12:00 p.m. Assists with miscellaneous tasks assigned by the race director such as placing signs, assisting athletes, answering athlete questions, respond to triathlon logistic problems ( such as wrongfully parked cars, security issues in transition) and help other volunteers in the pavilion and around the park.  These volunteers should have at least basic knowledge of the logistics of triathlon.

Volunteer Sign-in– 5:30 a.m.-9:00 a.m. Checks in volunteers (has volunteers sign waivers, provide contact information, etc.), issues volunteer T-shirts, reminds volunteers of their assignments and update any news. These volunteers also may assist with miscellaneous tasks as needed including maintaining lost and found items.

Parking– 5:30 a.m.-8:30 a.m. Assists police in traffic control and direction of vehicles to various parking venues at SERC.

Registration and Packet Pick-up– 6:00 a.m.-8:30 a.m. Checks in day-of-race participants and hands out registration packets to preregistered athletes.

Transition– 6:00 a.m.-12:00 p.m. The transition is the center of the activity so there may be two or three different tasks assigned within the transition area and thus volunteers need to be flexible. Volunteers answers athlete transition logistic questions prior to the race; provide security for bikes and equipment; check for bib numbers and body marking; assist athletes with their bike location; assists at the bike in/out location; assists at the run in/out location and keeps non-participants out of the transition. During the race volunteers assist athletes by: pointing the athletes to the correct exit; helping the athletes respect the mount/dismount lines and help to slow down returning cyclists. The park is small and many volunteers are needed in these congested areas to keep cyclists and runners from getting in each other’s way and to keep spectators far enough back to give racers sufficient space.

Body Marking– 6:00 a.m.-8:00 a.m.Verifies athlete’s race number; marks the number in the proper place on athlete’s arms and legs and places athlete’s age on the calf. There should be no line and no waiting for the athletes for this process.

Supplies Coordinators– 6:00 a.m.-8:30 a.m., 8:30 a.m.-11:30 a.m., 11:30 a.m.-1:30 p.m. Assists with preparing drinks, keeps an eye on trash issues by providing additional bags when necessary, and helps keep the wash basin/bathrooms supplied.

Swim, Bike, Run Positions

Swim– on shore volunteers– 7:00 a.m.-9:30 a.m. Check/count swimmers into the water and count those who exit (volunteers may get wet up to knees). Keeps fans and supporters a safe clear distance from the course so the participants and organizers will have sufficient space to function. Guards the chute from the water to the transition area so swimmers have an easy run and do not have to dodge spectators crossing back and forth.

Swim– on the river/water  volunteers– 7:00 a.m.-9:30 a.m. These volunteers must provide their own un-motorized watercraft (kayaks, paddleboard, canoes etc.). These volunteers may need to lend assistance to swimmers in trouble (without advancing their position), prevent swimmers from straying too far off course and ensures swimmers stay outside the corner buoys.

Bike Course– 7:30 a.m.-11:00 a.m.  These volunteers sign the waiver, provide email and phone number and receive the volunteer T-shirt. The Bike course manager will assign you a spot and provide instructions, any equipment and signs needed. Most volunteers will be assigned to the various intersections to direct the cyclists in the proper directions so they do not take a wrong turn. Some volunteers will start at one location early in the race and then move to another bike course location.

Run Course– 8:30 a.m.-12:30 p.m. These volunteers report to the Run aid station #1. These volunteers sign the waiver, provide email and phone number and receive the volunteer T-shirt. Volunteers then either report to one of the four run aid stations or may be needed to assist in traffic control at some intersections or help slow traffic along the run course. Volunteers will also assist in setting up the aid stations, mixing energy drinks, pouring liquids into cups and handing them to runners. Volunteers will assist in keeping the aid station clean and organized and help pack up as the runners thin out toward the end of the race.

Support Functions / Food, Finish Line, Awards

Food– 9:00 a.m.-1:00 p.m. Setups and organizes the food and refreshments for the athletes including assisting in food preparation, obtaining ice, keeping drinks cold, cutting fruit and handing out food to athletes. Assists in packing up food when the race is over and bringing all food to the Volunteer Sign in Table at 1:00  p.m. Helps clean up trash during and after the event, help with disassembly of the tables and equipment and carrying them to the truck.

Finish line chute– 9:00 a.m.-12:00 p.m. Assess the runners finishing and help determine if medical support is needed (volunteers with a medical background wanted), hand out finisher medals, water and direct athletes to the results posting or food tent. Assist at the award ceremony if needed.

Awards– 10:00 a.m.-1:00 p.m. Assists the Race Director as needed, assists with organizing prizes and identifying the proper athlete for the correct award. Assists in keeping the area tidy prior to and during the awards ceremony and to help keep spectators at an appropriate distance.

Post-Race / Disassemble, Clean and Pack

Disassemble transition–12:00 p.m.-2:00 p.m. Assists in disassembly of the pipe racks and fencing that supports the transition area. Assists in stacking and loading the pipes, fencing and supports. Assists in cleaning up any trash and debris and return the area to pre-race condition.

Cleanup– 12:30 a.m.-2:00 p.m. Assists in examining the entire park from the swim area, the food area, the finish line and the transition area and helps to clean up trash, collect lost equipment, pack and load the truck.

Return Equipment to Storage Facility– 2:00 p.m.-4:00 p.m.  Assists in unloading all the equipment into the storage shed so that it is neat and easily accessible.

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